Payees are the people/organizations (who) and rate/amount (how much) your agency is paying out policy commissions. If you add payees to policies, AgencyBloc will calculate payouts from imported carrier commissions for you. You can save time setting up payees by using rate tables and payee schedules.
Please note, everyone (including the house) receiving commissions must have an agent record in AgencyBloc to be added as a policy payee.
IN THIS ARTICLE
5/30/2019 - We made some minor design changes to the Commission Settings page layout, but the content and processes in this video are still accurate. See release notes for more details.
Below are the basic steps to set up a policy payee. If your agency has unique or complex payout scenarios, please contact the Client Success Team for assistance.
To set payees:
- Go to the policy’s Commission > Payees tab.
- Click “Create New” if you’re adding an agent and rate table manually OR click “Use Payee Schedule” if you’re using a payee schedule.
- If you’re using a payee schedule, you can skip the rest of the steps.
- Specify the commission payee.
- The payee must have an agent record in AgencyBloc.
- Select the rate table.
- If you’re using a predefined rate table, you can select and apply it to the payee. If not, you can set up a manual rate table for special scenarios or one-off situations. Visit the Creating Rate Tables article for more details on the different rate types.
- Once created, the payee will be applied to the policy until it is changed or removed. If a policy has multiple commission splits, you can add a payee for every split.
What if I have too many policies to do this one by one?
Contact us at firstname.lastname@example.org. We can help you update your policy payees via import. Keep in mind, you must have an agent record and policy record for every payee you want to update.
How do I set a manual rate table?
On a policy’s Commission > Payees > Create New > Add Commission Payee > Rate Table dropdown list, there is a “Manual” option to create a rate table on the policy. Please note, a manual rate table is unique to its policy and can’t be reused. If your agency has complex payout scenarios, we recommend creating a predefined rate table.
What if I have someone that I need to pay who is not an agent?
Make sure the person/organization has an agent record in AgencyBloc. We recommend using customized names, types and statuses to help you distinguish them from actual agents.
Is it possible to set up a payee schedule where one agent receives a flat amount of the commission and another receives the remaining balance?
Yes. You’ll need two rate tables - one with the “Flat Amount” that you’ll pay the first agent and one with the “% of Remainder” that you’ll pay the other agent or house account.
I’ve already added start/end dates to my rate table, what happens if I add start/end dates on the policy?
You only need to add start/end dates on the policy if the selected rate table applies to a specific timeframe. In most cases, you will leave these dates blank.